How to Search
for Invoices or Payments by Vendor Name:
A.
On
the
far
left
side,
select
“Modules”,
then
“Accounts
payable”,
then
“Vendors”,
and
“All
vendors”
B.
Make
sure
you
are
in
“Standard
view”,
then
click
on
“Name” and
search
for
the
Vendor’s
name:
C.
Click on the circle to the left of the vendor account
that you want to look at:
D.
At the top ribbon, make sure “Vendor”
is underlined and then go to “Transactions” and select “Transactions”:
***Do NOT click on “Edit” or “Delete” in top ribbon
as this will permanently change vendor info or delete
vendor from
E.
This
shows
all transactions
for
this
vendor:
invoices,
payments
and
credits.
a.
How to understand the first column
labeled “Voucher”:
i.
If the Voucher
starts with:
a.
API: The invoice
is NOT linked to a purchase order
b.
APINV: The invoice
IS linked to a purchase
order
c.
APP: Payment
a.
If the “Balance” column of the “APP” is zero, payment
was made.
b.
For each column:
the left-hand side amounts
show payments and credits; the right-hand side amounts
are show invoices
F. You can also search
a.
The third column:
“Invoice” to search
for a particular invoice number
b.
The fourth column:
“Description” to search
for a purchase order number if invoice
had to be processed without
being linked to a purchase order
G.
When you find the invoice/voucher you want more information on: select the circle to the
left of the “Voucher”,
then click on the following tabs in the ribbon just above the “Voucher” to see
the following info:
a.
“Payment” tab: will show the Due date, Payment reference
(Check #) and Method of Payment (CHECK or ACH_CCD):
*Please note, if the invoice is “not due to be paid yet”, the payment
fields would be
blank.
b.
“
Settlement”
tab:
look
at
the
“Last
settlement”
field
to
show
the
actual
payment
date:
c.
“
Remittance”
tab:
to
see
the
remittance
address
that
is
attached
to
the
vendor: