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How to Search for Invoices or Payments by Vendor Name:
A. On the far left side, select “Modules”, then “Accounts payable”, then “Vendors”, and “All vendors”
B. Make sure you are in “Standard view”, then click on “Name” and search for the Vendor’s name:
C. Click on the circle to the left of the vendor account that you want to look at:
D. At the top ribbon, make sure “Vendor” is underlined and then go to “Transactions” and select “Transactions”:
***Do NOT click on “Edit” or “Delete” in top ribbon as this will permanently change vendor info or delete vendor from the system
E. This shows all transactions for this vendor: invoices, payments and credits.
a. How to understand the first column labeled “Voucher”:
i. If the Voucher starts with:
a. API: The invoice is NOT linked to a purchase order
b. APINV: The invoice IS linked to a purchase order
c. APP: Payment
a. If the “Balance” column of the “APP” is zero, payment was made.
b. For each column: the left-hand side amounts show payments and credits; the right-hand side amounts are show invoices
F. You can also search
a. The third column: “Invoice” to search for a particular invoice number
b. The fourth column: “Description” to search for a purchase order number if invoice had to be processed without being linked to a purchase order
G. When you find the invoice/voucher you want more information on: select the circle to the left of the “Voucher”, then click on the following tabs in the ribbon just above the “Voucher” to see the following info:
a. “Payment” tab: will show the Due date, Payment reference (Check #) and Method of Payment (CHECK or ACH_CCD):
*Please note, if the invoice is “not due to be paid yet”, the payment fields would be blank.
b. “Settlement” tab: look at the “Last settlement” field to show the actual payment date:
c. “Remittance” tab: to see the remittance address that is attached to the vendor:
