| Name |
ITS Sticker number (green tag). |
| Supplier |
Where the asset was purchased from |
| Product Model |
The product model of the asset |
| Service Tag |
Generally the Dell service tag, or another unique identifier meaningful to the vendor |
| Serial Number |
Serial Number. In the case of Dell PCs, the Express Service Code. |
| PCTID |
The Penn College asset number (blue tag). Used for reporting to Financial Operations. |
| Status |
The current state of the Asset
On Order - item has been purchased, but not yet unboxed and stickered.
Inventory - Item is unboxed and stickered, but not in active use AND less than 5 years old.
Active - Item is actively being used.
Retired - Item is unboxed and stickered, but not in active use AND 5 years old or more. These items are awaiting disposal.
Disposed - This item has been junked. Taken by our auction house, sold, or otherwise disposed of.
|
| Location |
The building containing the asset |
| Location room |
The room containing the asset
Format for import: (BuildingCode) Building Name (Room: RoomNumber) e.g. (LEC) Lifelong Education Center (Room: A137)
|
| Maintenance Window |
Allows restrictions on time during which changes can be applied to assets within the ITS Ticketing System. All academic PCs should have the "Academic Image Maintenance Window" applied. |
| Owner |
The person OUTSIDE ITS best suited to make decisions about this Asset.
Academic assets - The Dean or Assistant Dean in charge of the area, otherwise the area director.
Administrative assets - the direct user of that machine, or the area director if this asset is special use or used my many people.
Format for Import: FirstName LastName <username@pct.edu> e.g. Jane Doe <jxd1@pct.edu>
|
| Owning Acct/Dept |
The department this asset is assigned to. |
| Parent Asset |
Operational dependency between one asset and another. The asset you are editing relies on the asset in this field to work. |
| Requesting Acct/Dept |
The department that initiated the purchase of this device - Typically ITS. This is the department in charge of maintaining the asset. |
| Requester |
The individual within the requesting department best suited to making decisions about this asset. |
| Acquisition date |
The date the PC was purchased |
| PO |
The MyColleage purchase order number of the Asset |
| Purchase Cost |
The total cost of the asset and any accompanying peripherals |
| Usage Type |
The original budget the asset was purchased out of
Academic - This was purchased using student lab fees. Used for teaching and learning.
Administrative - This was purchased out of administrative operational budgets. Used for administrative departments and faculty office PCs.
Note: Administrative assets can be transferred to academic use, but academic assets should not be transferred to administrative use without the approval of the asset's Requestor.
|
| Last Inventory Date |
The last time the physical location of the asset was confirmed. |
| Expected replacement date |
The approximate date the asset is expected to reach the end of its useful life and will be replaced or disposed of. |
| External ID |
Generally the same as the name of the asset. This is a unique identifier used for matching assets with rows on an import spreadsheet. |
| Attachments |
Any files associated with the asset. The standard limit on an attachment in TDX is 4MB. |