Planned Technology Replacement Guidelines

Details what types of computer equipment departments and individuals can plan on receiving once their college-assigned device is due to be replaced

Full-time faculty and staff

• Life Cycle Replacements will be budgeted as mid-range Windows laptops with a docking station and two 22” monitors.
  • Note that ITS is not responsible for furnishing home offices – additional power adapters, docking stations, monitors, peripherals (mice, cameras, keyboards, etc.), computer equipment, or furniture will be solely the responsibility of the worker.
• Workers can choose a Windows desktop if they prefer.
  • Individuals or working groups that have a need for Apple devices will be considered on a case-by-case basis. No changes to existing user platforms are planned. If you have an Apple device as your primary workstation, ITS will continue to budget for a like device.
• If a determination is made by the faculty member and the school administration that instructional requirements necessitate a better-than-mid-range device, individual arrangements can be made by contacting Brad Miller.
• Workers who do not yet have a laptop issued but need to access Penn College systems off campus will be provided a method of access. Individual arrangements can be made by contacting Brad Miller.
• The cost of any upgrades requested before the device is due to be replaced will be the responsibility of the department or school.
• The cost of new equipment for new positions should be handled by entering a technology budget request during budget building time or covered by the school or department for which the new worker will be employed.

Part-time faculty/staff /adjuncts

• Will be provided shared work areas in the form of multi-user desktops

Other Considerations

• If departments or schools identify demand for hybrid work areas (shared areas where laptops can be plugged into permanently installed docking stations), individual arrangements can be made by contacting Brad Miller.
• Departments or individuals that work with private or restricted data will be provided a secure method for handling that data.